Subeditor/production editor’s checklist

Please check the following items before pushing the content through the workflow:

Access rules

• Is the article going to be under free access? Have you set the access right to “Public” in the settings tab?
• Is the article going to be subject to access control? If yes:
  • Have you set the access right to “Private” in the settings? 
  • Have you added “premium content” to the categories?

Source category

• Have you added the source to the article (The Pharmaceutical Journal, Clinical Pharmacist, or Tomorrow’s Pharmacist)

Navigation 

• Are you sure there is only 1 navigation item assigned?
• Has the correct nav item been assigned?
  • For The Pharmaceutical Journal, the navigation item should be the same as the article type
  • For Clinical Pharmacist, Tomorrow’s Pharmacist amd Your RPS, the navigation item should be the same as the source (eg. Clinical Pharmacist, or Tomorrow’s Pharmacist or Your RPS)
  • For the article type Special report, the navigation item should be Special Report

Article type

• Have you assigned the correct article type?

Images

• Have you completed the image information in the media library, including:
  • MUST: Have you added a meaningful title to the image?
  • MUST: Have you added the caption?
  • MUST: Have you added the alt-text? The alt text needs to be either the title or the caption of the image, for accessibility as well as SEO purposes).
  • Recommended: Categories 
  • MUST: Usage rights. This will tell others whether they can re-use this image or not
  • MUST: Credit info
  • Optional: Credit link (if applicable)

• Adding images to an article:
  • Have you Inserted images into the article through the ‘image’ tab as necessary?
  • MUST:
    Untick image title after insertion into the article
  • RECOMMENDED: Choose align left unless not possible
  • MUST: 
    Untick the “display” radio button, UNLESS it is a supplementary image not displayed within the body of the article.
  • MUST: Choose one image as the index image. 
  • MUST: Make the image viewable in full size (you should always choose to make the images viewable full size, unless the image displayed is too small
• For the Column article type the setting for image and standfirst is slightly different
  • The first image of the article will be displayed in the grey box on the top alongside the standfirst.
  • This image should usually be the photo of the columnist
  • This image (unlike other images) should have “display” ticked.

Issue

• Have you assigned the article to the online monthly issue? (eg. Online, July 20140

Contact

• Have you searched to see if the author already exist’s in the database?
• Have you created a contact for your author?
• Have you added a photo for the author?
• Have you added the author’s contact email?
• Have you saught permission to include author’s photo and email?
• Have you added the author(s) in the byline section?
• Have you ticked the Email option for corresponding authors?
• Is the author information complete?

Categories

• Have you added the source journal (The Pharmaceutical Journal, Clinical Pharmacist, or Tomorrow’s Pharmacist) to categories?
• Have added at least 4 categories that define your article?

Teaser text

• Have you created the teaser text? 
• ALWAYS CREATE teaser text for your files and never pass on through the workflow without a teaser text.

Catchline

• Have you created a catchline for your article?

Standfirst

• has your article got a standfirst.
• ALWASY create a standfirst for the following article types:
  • News
  • Feature
  • Editorial
  • Comment
  • Column (remember that the column article’s catchline appears in the grey box on the top. See here.
  • Q&A
  • Books and arts
  • Obituary
  • Learning
  • CPD
  • Perspective article
  • Review article
  • Practice report
  • Career feature
  • Career Q&A
  • Career profile
• You don’t need to create standfirsts for the following article types:
  • Notice-board
  • Announcement
  • News in brief

Headline

• Have you added the long headline (the first headline) with the right keywords that define your article?
• Have you added the short headline (print headline)?

Article type

• Have you chosen the right article type for your article?

Pull quotes

• Have you chosen 1-2 pull quotes for your article?

References

• Have you added the references?
• Have you cross-linked references with reference numbers?

Special report

• Is this article part of a special report?
• Have you chosen the right tag for the special report?

SEO

• Right keywords in long headline?
• Right keywords in standfirst?
• Right keywords in captions?
• Right keywords in first paragraph?
• Right keywords in catchline?

Feedback

• Does this article needs comments de-activated?

Related articles, weblinks, polls, grouped articles

• Have you added the related articles when applicable?
• Have you added the weblinks when applicable?
• Does this article belong to/lead a group of articles?
• Does this article belong to a special report?

Featured stories

• Does this article need to appear in the “featured” section in drop-down menus? (if yes, choose the “Featured story” category)
• Does this article need to appear in the grey masthead on homepage? (if yes, choose the “Three story masthead” category)
• Does this article need to appear in the “Top stories” box? (if yes, choose the “Top story” category)

Layout

• Has the right layout been applied?
  • Column: Columnist style
  • Feature: Picture strory
  • All other articles: Standard

Date

• Is the date required to be displayed on the story? (if not, untick it in settings)